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Interested candidates should submit a cover letter, resume and salary history to: jobs@msconnection.org

POSITION DESCRIPTION

Position: Finance Manager

Reports to: Vice President of Finance and Admininstration

Job Status: Exempt, Full Time

Primary Function: This position performs detailed duties in accounting data collection, entry and reconciliation of general ledger accounts, management of the close process, fixed assets, and payroll. The position also reviews and reconciles accounts payable. This position has the primary responsibility for accounting and assuring that Generally Accepted Accounting Procedures, (GAAP), are being followed and that the accounting fairly reflects the activity of the firm. This position also serves as the primary employment processing and benefits coordinator and communication with employees.

Essential Duties and Responsibilities:

Accounting:

General Ledger

  • Ensure account reconciliations are performed in an accurate and timely manner
  • Review and post journal entries as prepared by accounting staff
  • Ensure that account discrepancies found in reconciliation process are resolved
  • Manage monthly general ledger close process to ensure proper cut-off for reporting
  • Identifying need for new accounts or retirement of old G/L accounts, and coordination to ensure that new accounts are properly reflected for reporting purposes.
  • Update financial reports to various entities, such as management, and Home Office

Accounts Payable Supervision

  • Manage and develop accounts payable personnel, (Office Manager)
  • Ensure that accounts payable processing is compliant with Home Office control requirements
  • Ensure accuracy and control of weekly cash disbursement process
  • Manage 1099 reporting process to ensure accuracy and completeness, as well as timely filing

Revenue

  • Supervise the Revenue Accountant including review of entries and controls
  • Coordinate with the VP of Finance and the VP of Development the accounting treatment of funds.
  • Work with the Donor DataBase Department on the reconciliation process with the Convio, Altair and accounting system. And support the analysis of the annual estimated account receivable.

Payroll

  • The primary payroll processing person
  • Review of Quarterly payroll tax returns
  • Ensure that annual W-2’s are accurate and done in a timely manner
  • Coordinate entries for retirement and benefit related payroll entries.

Contracts

  • Review new contracts for correct accounting treatment and accrual
  • Estimate monthly accrual based on contract activity and review with management

Human Resources:

Employment and Benefit Management

  • Supervise the set up new employees with benefits, general orientation and payroll processing, (performed by the Office Manager.)
  • Process out terminating employees
  • Support the Vice President of Finance in annual contracting for benefits
  • Provide company wide communications to employees regarding changes in benefits
  • Work with and assist employees in signing up for benefits, explaining the benefits and choices and assuring that choices are properly implemented with the providers.
  • Maintain the National Human Resource Data Base

General Requirements:

  • Recommend and draft accounting and personnel policies
  • Maintain client, donor and employee confidentiality
  • Maintain knowledge of current payroll and payroll tax laws
  • Maintain knowledge of current accounting principles and practices.
  • Maintain knowledge of current California employment practice laws.
  • Maintain knowledge of current multiple sclerosis research and treatment information.
  • Provide staff support at educational programs, fundraising events and other chapter activities as needed.
  • Perform other duties as assigned to ensure the success of the Chapter.

Minimum Qualifications:

Education: BA degree is required. A major in business, finance or accounting is preferred.

Experience: Four years of progressively responsible work in accounting is required. Two years in Non-profit accounting is preferred. One year as a manager of an accounting department is required. One year of benefits administration experience is required.

Skills: Advanced knowledge of MS Windows operating systems and MS Office. Advanced knowledge of GAAP is required. Advanced knowledge of accounting controls is required. Good communication skills are required. Ability to multi-task and meet deadlines is required.

Other Requirements: Able to prioritize and organize workload. Must be able to work with people that have a wide variety of personalities and abilities. Ability to lift 50 pounds.
Sensitivity to issues related to multiple sclerosis and people with disabilities.
Flexibility in working hours; some night and weekend work required.
Some travel required.